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The HR software your people will love

Stop losing time on clock-ins chasing people on approvals on paperwork pulling scattered data together on receipts on job reports on payroll data

A huge part of admin work is reminding other people what they have to do. BadgeBox handles it as the month goes by, and only comes to you when a decision is needed.

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Fifteen days with everything switched on · no credit card · up and running in an afternoon

The same things done on the phone and seen on the computer: clocking in at the workplace, the expense note, the holiday request and the payslip

Clocking in

Expenses

Leave and time off

The payslip

How the job is doing

Checking the clock-ins

Find out more

They keep their people’s time with us

  • Endesa
  • Openjobmetis
  • SEINGIM Engineering & Management

No more chasing people.

  • “You forgot to clock in.”
  • “Can you approve my holiday?”
  • “I’m missing the supporting document.”
  • “Can you send me the job report?”

A huge part of admin work is simply reminding other people what they have to do.

Holidays, supporting documents, approvals and job reports keep moving without you having to remind everyone.

Holiday and time-off requests waiting for approval

Wherever they work, you always know who’s in and where they’ve worked.

Offices, building sites, shops, clients, business trips and remote work. People clock in where they work and you collect attendance in one place, without having to reconstruct afterwards where and when they worked.

On site, people clock in from the phone In the shop, the badge is tapped on the tablet at the entrance In the kitchen, the shift change between those coming in and those going out

Smartphone, GPS, NFC or tablet. And if there is no connection, clock-ins stay on the phone and sync as soon as it comes back.

Four ways to clock in. One timesheet.

The browser for those already at a computer, the phone for those working outside, the watch for those with their hands full, the tablet at the entrance for everyone else.

  • 08:59Clock-in

    Browser

    for those already sitting at a computer

  • 09:02Clock-in · GPS

    Phone

    with the work location, even with no signal

  • 09:04Clock-in

    Watch

    when your hands are full

  • STATION MODE 09:07Clock-in · NFC

    Tablet at the entrance

    one for everyone, with an NFC badge

Web, smartphone, NFC or tablet: the way people clock in changes, the way you keep track doesn’t.

And then there is everything that sits around attendance.

Same place, same people inside, same permissions. There is no second application to open and keep aligned.

  • Shifts

    Availability, rest days and cover are matched up automatically. You’re left with only the decisions that matter.

  • Leave and time off

    Every request has a path. Every balance is up to date. No more piecing things together at the end of the month.

  • Expense notes

    Snap the receipt. BadgeBox does the rest.

  • Timesheets

    They build themselves from the clock-ins as the month goes by, with nothing copied out by hand.

  • Calendar

    Attendance, absences and holidays for everyone on a single grid, month by month.

  • Job reports

    The hours land on the right job and the right client, not on a separate sheet.

  • Documents

    Payslips and contracts delivered to your people, signed with a code and filed where you can find them again.

  • Org chart

    Who reports to whom. And that is how BadgeBox knows who has to approve what.

  • Locations

    Offices, sites and shops, each with the area inside which a clock-in counts.

  • Rules

    Working hours, overtime, breaks and supplements: you write them once and they apply from then on.

  • Performance

    Hours, costs and anomalies already totalled, by person, by department and by period.

  • Onboarding

    A new starter arrives with their data, their documents and their permissions already in the right place.

Contracts and company policies signed without printing a thing.

You send the PDF, the person opens it on their phone and signs it with a code they receive by email or SMS. The original and the signed copy stay in their documents.

  1. You upload the PDF to the person’s profile and tick “Request signature”. In onboarding it’s one step of the path.
  2. The person gets the link, reads the document and asks for the code: it arrives by email or SMS.
  3. They type in the code and their name. The document is signed, with a stamp on every page.
  4. The original and the signed copy stay in their documents, and you follow every signature from a single table.

Simple electronic signature, admissible as evidence across Europe (eIDAS): file fingerprint, one-time code and a trail of every step.

Included in the Core, Plus and Premium plans.

The work done during the month automatically becomes your payroll data.

Your people have already clocked in. There is no second round of collecting to find out what the work cost, and no third one to send the data to whoever prepares the payslips.

  • See straight away which jobs are making money and which are costing you too much.See costs, hours and margins while the job is still open. While you can still act.
  • The payroll file is ready when you need it.You set up the format once. From then on, the file for your accountant prepares itself.
  • Your accountant keeps working the way they always have.They receive what they have always received, in the format they already use.
  • Or take payslips off your to-do list as well.With HR Work, payslips are processed by a dedicated consultant.

AI does not give you one more thing to do. It does them for you.

Copying out a receipt, hunting for an anomaly, writing a calculation rule, starting an automation every Monday, designing the layout for your accountant. Watch them happen below.

New expense note

CENTRAL CAFÉ 42 High Street · London 12/03/202614:32
2 × Coffee2,60 1 × Sandwich4,50
TOTAL7,10 incl. 10% VAT0,65
Date12/03/2026
VendorCentral Café
Amount€ 7,10
VAT10% · € 0,65
CategoryMeals

Ready to send. Not one field typed by hand.

Timesheet check · March

Marco Ferrimissing clock-outThursday 12
Sara Lo Biancobreak not clockedTuesday 3
Ivan Petrescuovertime above the thresholdFriday 20

Three to look at out of thirty. On the Monday, not on the 30th.

Calculation rules, said in plain words

After the fortieth hour of the week overtime is paid at 125%, and Sunday work at 150%.

Calculation rule

IF hours in the week over 40 → surcharge 125%
IF day = Sunday → surcharge 150%
IF both → applies the more favourable

Live on the contract. Your rules, not ours.

Schedules · an automation you dictate

Every Monday at 8, send each manager the timesheets for the week just closed.

Automation live · nobody has to start it

Mon 2 · 08:0014 timesheets to 4 managerssent
Mon 9 · 08:0014 timesheets to 4 managerssent
Mon 16 · 08:00already queuedthe next one

Written once. Then you stop thinking about it.

Import and export · the accountant’s file layout

payroll_layout_smith.csvthe file they’ve always sent you

Matches found

MATRICOLA→Employee · code
DATA→Timesheet day
ORE_ORD→Ordinary hours
ORE_STR→Overtime hours
CAUSALE→Absence code

Mapped once. April’s file comes out on its own.

Onboarding · someone joining

Giulia Marchettiwarehouse · fixed-term · starts 7 April

A path built on the role and the date

ID documents and tax coderequested from her
Contract and privacy noticeto be signed
Safety course, 4 hoursassigned
Badge, credentials and department shiftsready for the 7th
Who her manager isto be assigned

On 7 April Giulia arrives and finds it all done. Nobody chased anything.

Labour cost · from the collective agreement

CCNL Metalmeccanici Industrialevel D2 · full-time

What an hour really costs

Gross hourly pay€ 10,42
Employer INPS contributions€ 3,12
INAIL€ 0,18
Accruals for 13th, 14th, holidays and time off€ 2,31
TFR€ 0,77
Company cost per hour€ 16,80

A job doesn’t use up the hourly wage. It uses up this.

Agents do the work for you

One day, hour by hour. On the left, what they did; on the right, the same thing, at the point in the product where you’d do it yourself.

Your agents switched on for whatever you choose

They’ve finished the day.

checked
61
don’t add up
6
wrote to
15

One thing is left, and it’s a decision. You’ll find it ready for you.

  1. Attendance data

    Attendance data: the raw clock-ins, day by day

    What you’d do

    1. Open yesterday’s records.
    2. Scroll right to the bottom of the list.
    3. Note down the six with no clock-in.

    06:00 The agent does it

    It goes through yesterday, thirty-four people one by one. Six have no clock-in.

  2. Leave management

    Leave and time-off requests, with the ones already approved

    What you’d do

    1. Open the requests for those days.
    2. Check one by one who was on leave.
    3. Go back and take them off the list.

    06:04 The agent does it

    Two of those six had approved leave: they’re not a gap, so it leaves them alone. That leaves four.

  3. 06:06

    It writes to the four people left. Not the same message to everyone: each in their own language, and without telling anyone off.

    Hi Marco, there’s no clock-in for you yesterday and no approved absence. Did you forget? Reply here and tell me what happened.

  4. Timesheet

    The period’s timesheets, with the ones still to be sent

    What you’d do

    1. Open the period’s timesheets.
    2. See who hasn’t sent theirs yet.
    3. Write to each of them, and make a note.
    4. Three days later, check again and chase again.

    09:30 The agent does it

    The timesheets for the period: nine haven’t come in yet. It reminds each person once — not every morning — and after three times it lets it go instead of nagging.

    Left to you: whoever still hasn’t sent it after three reminders. There are few of them, and it knows who.

  5. Expense notes

    Expense notes with the receipt attached

    What you’d do

    1. Open the expense notes to check.
    2. Open the attached receipt.
    3. Compare the amount with the one entered.
    4. If it doesn’t match, ask the person.

    11:15 The agent does it

    It opens the receipts attached to expense notes and compares the amount with the one declared. It only asks questions where the two don’t match, and it looks at each receipt just once.

    Left to you: the refund. They prepare and explain, but money is moved by a person.

  6. 14:20

    Marco replies from his phone on his way back from the site. It reads the reply, says thanks and closes the conversation.

    Yes, I forgot. I’ll sort the day out myself as soon as I get in. Marco Ferri

  7. 17:40

    And one thing it prepared without doing: approving Sara’s holiday. That’s a decision about a person, and it doesn’t go ahead on its own — it waits for your yes, with the reason next to it.

Guardali al lavoro, uno per uno

Still have a few doubts before you try it?

“Do we have to change how we count hours?”

No. You describe your rules in plain words and they become the calculation. We count the way you count.

“And those without a smartphone?”

An NFC badge, or a tablet at the entrance. Nobody is left out and nobody buys hardware from us.

“How long does it take to switch on?”

One afternoon for people, locations and shifts. The first timesheet comes out on its own at the end of the month.

“And if it does not work for us?”

Fifteen days with everything switched on, no credit card. If it does not add up, you pay nothing.

“If an employee leaves, do I lose the licence?”

No. The licence is not tied to the person: you reassign it to whoever takes their place.

“Where is the data, and who sees it?”

On an encrypted channel, with a permission for each of the nineteen sections: you decide who sees what. ISO 9001 and 27001.

The attendance of a twelve-person site and that of a multinational run on the same software. BadgeBox is part of the Adecco Group, is certified ISO 9001 and ISO 27001 with Modello 231 and a whistleblowing channel, and is developed and maintained in Rome.

Support by chat, phone and email, Monday to Friday, 9am to 6pm.

Adecco Group ISO 9001 ISO 27001 Download on the App Store Get it on Google Play

IN THE PREMIUM PLAN

People, not just hours.

Who applies, who joins, who learns, who grows, who reports to whom: five modules that talk to each other and to the attendance data you already have.

See the HR modules

  • RecruitingJob ads, applications and CVs in one place.
  • OnboardingThe joining path runs itself, step by step.
  • TrainingCourses, certificates and expiry dates that warn you early.
  • ReviewsCycles with the numbers for the period already inside.
  • Org chartWho reports to whom, drawn by dragging.

One simple price per person.

Packs of 15, 25, 40 or 70 licences at the same unit price. 15-day trial, no credit card. Prices exclude VAT.

Core

Attendance, absences and expense notes in order.

€ 1,90licence / month

50 trial AI credits

  • Clock-ins and attendance
  • Leave and time off
  • Expense notes
  • Electronic signature by email or SMS
  • Employee app
Try Core

Plusmost popular

BadgeBox keeps an eye on the admin work for you.

€ 3,90licence / month

✦ 100 AI credits a month included, per company

  • All of Core
  • Document management
  • Shifts and planning
  • Job reporting
  • Scheduling of actions and file layouts
  • AI top-ups Base · Boost · Ultra
Try Plus

PremiumHR

More automation, more support, less work to handle in-house.

€ 5,90licence / month

✦ 300 AI credits a month included, per company

  • All of Plus
  • Recruiting: positions and applications
  • Onboarding and offboarding
  • Org chart
  • Reviews and cycles
  • Training, certificates and expiry dates
  • AI top-ups Base · Boost · Ultra
Try Premium

Starter

Take Excel and manual work out of day-to-day management.

€ 0,99 licence / month

Try Starter

Dedicated support

A video call with an expert, when you need a hand with your case.

€ 9,90 per hour

Book it

More than 70 people, or a contract that looks like no other? We will make you a quote.

AI CREDITS

You only pay for AI when it’s working for you.

Everything the assistant does costs credits: reading a receipt, checking a timesheet, writing a rule. Plus and Premium include a monthly allowance, and you top up when you need to.

1 credit € 0,089 VAT excluded · credits do not expire

Top-up packs The more you buy, the less each credit costs

Base

100 credits

€ 5,90

you save 34%

€ 0,059 per credit

Boost

300 credits

€ 14,90

you save 44%

€ 0,050 per credit

Ultra

500 credits

€ 19,90

you save 55%

€ 0,040 per credit

Credits apply to the whole company, not per person. VAT excluded.

Compare the plans

Attendance and absences
Features Core Plus PremiumHR
Clock-ins from app, NFC badge, QR and kiosk ✓ ✓ ✓
Locations with a radius, WiFi networks and NFC tags ✓ ✓ ✓
Holidays, time off, sick leave and approvals ✓ ✓ ✓
Calendar of attendance, absences and bank holidays ✓ ✓ ✓
Timesheets, calculation rules and month close ✓ ✓ ✓
Expense notes ✓ ✓ ✓
Person record: personal data, skills, team, badge and notes ✓ ✓ ✓
Dashboard, timeline and messages ✓ ✓ ✓
Electronic signature of documents, with a code by email or SMS ✓ ✓ ✓
Extensions and support
Features Core Plus PremiumHR
Permissions by section and by role ✓ ✓ ✓
Applications marketplace ✓ ✓ ✓
Manual, video tutorials, chat and email support ✓ ✓ ✓
Work organisation
Features Core Plus PremiumHR
Shifts, planning and to-dos — ✓ ✓
Jobs and statistics on hours, costs and revenue — ✓ ✓
Client reports and external records — ✓ ✓
Document management — ✓ ✓
Import and file layouts for your accountant — ✓ ✓
Equipment inventory — ✓ ✓
The AI assistant
Features Core Plus PremiumHR
AI credits included 50 trial credits, one-off 100 every month 300 every month
Base, Boost and Ultra top-ups — ✓ ✓
Receipt read and expense note filled in in trial ✓ ✓
Timesheet anomalies found and fixed in trial ✓ ✓
Advanced rules with AI in trial ✓ ✓
PDF split and delivered person by person in trial ✓ ✓
Import and export with AI in trial ✓ ✓
Action scheduling in trial ✓ ✓
Training, onboarding and reviews with AI in trial ✓ ✓
HR
Features Core Plus PremiumHR
Org chart — — ✓
Onboarding and offboarding with templates — — ✓
Training: courses, certificates, expiry dates and plans by role — — ✓
Reviews: cycles, forms and self-assessment — — ✓
Recruiting: positions, job ad and public application form — — ✓
CVs read by AI: match with the requirements, pros and cons — — ✓

Frequently asked questions

What if I have 20 employees?

You can choose the 25-licence bundle, or a 15-licence bundle plus 5 single licences. We show you the best-value combination when you buy.

Can I change plan?

Yes, at any time: an upgrade takes effect immediately, a downgrade from the next renewal.

How do AI credits work on Core?

Core includes 50 one-off trial credits, to get to know the AI assistant. To keep using it, move to Plus, which includes 100 every month and allows top-ups.

Do unused credits roll over?

The credits included in the plan renew every month and do not roll over. Base, Boost and Ultra top-ups do not expire.

Is the electronic signature legally valid?

It’s a simple electronic signature: it is admissible as evidence throughout Europe (eIDAS regulation), and the signed document carries the file fingerprint, the code used and a trail of every step. It works for company policies, notices, handovers and contracts with no required form; for documents the law requires in writing you need an advanced or qualified signature.

SERVICE ON REQUEST

Want to take payroll off your plate too?

Timesheets are closed in here. From there to the payslips, HR Work takes care of it, without anyone exporting a file and emailing it.

HR Work Ask for a quote

QUOTE

Some companies don't fit on a pricing card.

Above seventy people, or with several sites, several contracts and shifts that keep changing, no card looks like you. Tell us how you work and we will answer with a price, not a price list.

  • A person replies to you, within one working day
  • We look at your case before we name a number
  • No commitment, and no credit card

BadgeBox doesn’t end when you buy the software. That’s where we start helping you.

We don’t leave you with software to set up and figure out on your own. We help you bring it into your company, set it up and use it in everyday work. Fewer things to do, and more help when you need it.

Try BadgeBox for 15 days Sign in

Rather see it first? Half an hour together, on your own shifts.