# BadgeBox · The HR modules > Your people from the first interview to every day after: job ads and applications, onboarding, courses and expiry dates, review cycles and org chart. With an assistant that reads CVs and doesn’t decide for you. Address: https://www.badgebox.com/en/hr The HR modules · Premium plan ## Your people, from the first interview to every day after. Five modules that talk to each other and to the attendance data you already have: who applies, who joins, who learns, who grows, who reports to whom. No spreadsheet in between. Start the 15-day trial See the pricing Everything switched on for fifteen days, no credit card. MB ## One person, all the way round. These are not five products to be wired together: it is one story, and every step knows what happened before it. Applies One ad, one link, every application in one place. Joins The joining path runs itself, step by step. Learns Courses, certificates and expiry dates that warn you early. Grows Review cycles with the numbers for the period already inside. Finds their place Who reports to whom, drawn by dragging. The CV of the person joining is already in their documents. The text of the ad is already their job description. The period you are reviewing is already in their clock-ins. ## What BadgeBox does for people. ### Recruiting The open positions, and who came forward. Open a position, write the ad — or tell it in your own words and the assistant writes it — and publish the link. Whoever opens it reads and applies: uploads a CV, answers the questions, consents to data processing. The application lands here, not in your inbox. A reusable application form: you decide the questions One public link per position, switched off by regenerating it Where candidates come from, without talking to any job board Ratings and notes from several people on the same application Whoever you take on moves into onboarding: their documents are already there The assistant reads the CV and says how far it answers the requirements — ticking them one by one, with the quote it understood them from. It never says whether to hire. The assistant's reading High match “Five years on PHP and MySQL” p. 1 ### Onboarding and offboarding The first day, without the list on a sheet of paper. A template is the sequence of steps for whoever joins: data to collect, documents to read, files to upload, things to do internally. The person sees them one at a time, you see where they are — and when they are done, what they wrote goes into the employee record with one click. Different templates by role, site or contract The person fills it in from their phone, before day one Whoever manages sees the answers next to the data already on file Leaving too: badge, accounts, where to send the tax form If the template is blocking, the platform waits until it is finished Whoever does not feel like filling in a form can just talk: the assistant asks the questions and fills the fields. What comes out is confirmed by the person, not by the machine. Onboarding — office staff 4 / 5 In the employee record ### Training Courses, certificates and expiry dates that warn you early. Courses with their sessions, who attended, the certificate with its expiry date. And plans by role: whoever does that job needs these courses — and the platform can tell you who does not have them yet. Certificates with an expiry date, and the warning before they expire Training plans by role: who is missing shows up Hours and costs of every session, per person Certificate documents stay in the person's file An expiry date that goes unnoticed is a risk, not an oversight. Here you see it coming. valid expires in 30 days to redo Three people missing the course their role requires ### Reviews How people are doing, with the numbers next to it. You build a form — sections and questions — and open a cycle: who is reviewed, over what period, by when. The person reviews themselves, the manager fills in their part, and the form is shared when it is ready. Until then, neither one sees the other. The numbers for the period are already in the form: days, hours, overtime, activities, certificates Photographed when the cycle opens: the judgement stays readable next to the numbers it was given on Self-review and review side by side, and the distance between them Who reviews whom is read from the teams, the same ones that approve leave The team in one row per person: the last score, the one before, and the direction The real question is not “how much are they worth”, it is “are they getting better” — and that one can only be answered with two points in time. self manager the gap ### Org chart Who sits with whom, and who reports to whom. You draw it by dragging, and it is not a drawing: it is the same structure that decides who approves leave, who reviews whom and who sees what. Changing a line here changes tomorrow's work, not a picture to print. Built by dragging, and exported Empty boxes are the positions to fill: a recruitment starts from there Whoever owns a group approves its requests And the same structure says who reviews whom An org chart that decides nothing is out of date in a month. This one decides, so it stays true. The empty box is a position to fill ## Contracts and company policies signed without printing a thing. You send the PDF, the person opens it on their phone and signs it with a code they receive by email or SMS. The original and the signed copy stay in their documents. You upload the PDF to the person’s profile and tick “Request signature”. In onboarding it’s one step of the path. The person gets the link, reads the document and asks for the code: it arrives by email or SMS. They type in the code and their name. The document is signed, with a stamp on every page. The original and the signed copy stay in their documents, and you follow every signature from a single table. Simple electronic signature, admissible as evidence across Europe (eIDAS): file fingerprint, one-time code and a trail of every step. Included in the Core, Plus and Premium plans. PDF Employment contract.pdf Enter the code and sign Code sent by SMS to +39 ••• 214 4 8 2 9 1 5 Sign the document ✓Signed by Giulia Ferrari · 12/03/2026 09:41 Opened · code sent · code verified · signed The assistant, in here ## It reads, measures, sums up. It does not decide. When it comes to people, an assistant that gives opinions is a problem, not a feature. Here it does the boring work and stops one step short of the decision — and that is not a promise written in a contract: it is how the thing is built. ### What it does Writes the ad, or works it out from three lines told in your own words Reads the CV and proposes the fields, which the candidate then confirms Ticks the requirements one by one, with the quote and the page Writes pros, cons, interview questions and what the CV does not say Collects joining data by talking, instead of handing over a form Prepares the facts for the period before a review ### What it does not do, and cannot do Never says whether to hire, and never ranks candidates Never scores a person, neither in recruiting nor in a review Never looks at age, photo, origin, marital status, health or opinions Never moves an application along the pipeline: a person does that Never sees colleagues' ratings and notes, nor the other applications Never writes the judgement of a review in place of whoever signs it There is no column to write a verdict in, and the match has four steps in words instead of a number: a number gets sorted, and a row of people sorted by a machine is a machine decision dressed up as data. ## A CV is a person, not a file. Whoever applies is giving you their name, their history and their contact details before they have even met you. What happens to that data is written down, not implied. ### Consent is informed The form tells applicants that the assistant will read their CV, and that a person makes the decision. If the assistant is off, it does not say so: because it does not happen. ### The assistant is switched on per position It starts off. Without it the module works in full: collecting, reviewing, rating, hiring, onboarding. ### What leaves, and what does not The CV and the text of the ad go to the model. Not your employees' names, not the other candidates, not colleagues' comments, not pay, not internal notes. ### CVs are not downloaded by accident A candidate document opens only from the Recruiting section, with the section permission: being in the same company is not enough. ### Who decides, and who sees Nineteen sections, one permission for each, four levels. Whoever runs interviews can rate without being able to open everyone's record. ### Data in Europe, and the certifications Encrypted channel, ISO 9001 and 27001. A landing page is not where you read the privacy notice: that is written, and you will find it at the bottom. Consent records what was accepted, not just that somebody ticked a box: a fingerprint of the text shown that day is kept. ## One simple price per person. Packs of 15, 25, 40 or 70 licences at the same unit price. 15-day trial, no credit card. Prices exclude VAT. Monthly Annual −34% Core Attendance, absences and expense notes in order. € 1,90 licence / month 50 trial AI credits Clock-ins and attendance Leave and time off Expense notes Electronic signature by email or SMS Employee app Try Core Plus most popular BadgeBox keeps an eye on the admin work for you. € 3,90 licence / month ✦ 100 AI credits a month included, per company All of Core Document management Shifts and planning Job reporting Org chart Scheduling of actions and file layouts AI top-ups Base · Boost · Ultra Try Plus PremiumHR More automation, more support, less work to handle in-house. € 5,90 licence / month ✦ 300 AI credits a month included, per company All of Plus Recruiting: positions and applications Onboarding and offboarding Reviews and cycles Training, certificates and expiry dates AI top-ups Base · Boost · Ultra Try Premium Starter Take Excel and manual work out of day-to-day management. € 0,99 licence / month Try Starter Dedicated support A video call with an expert, when you need a hand with your case. € 9,90 per hour Book it More than 70 people, or a contract that looks like no other? We will make you a quote. AI CREDITS ### You only pay for AI when it’s working for you. Everything the assistant does costs credits: reading a receipt, checking a timesheet, writing a rule. Plus and Premium include a monthly allowance, and you top up when you need to. 1 credit € 0,089 VAT excluded · credits do not expire Top-up packs The more you buy, the less each credit costs Base 100 credits € 5,90 you save 34% € 0,059 per credit Boost 300 credits € 14,90 you save 44% € 0,050 per credit Ultra 500 credits € 19,90 you save 55% € 0,040 per credit Credits apply to the whole company, not per person. VAT excluded. ### Compare the plans Attendance and absences Features Core Plus PremiumHR Clock-ins from app, NFC badge, QR and kiosk Locations with a radius, WiFi networks and NFC tags Holidays, time off, sick leave and approvals Calendar of attendance, absences and bank holidays Timesheets, calculation rules and month close Expense notes Person record: personal data, skills, team, badge and notes Dashboard, timeline and messages Electronic signature of documents, with a code by email or SMS Extensions and support Features Core Plus PremiumHR Permissions by section and by role Applications marketplace Manual, video tutorials, chat and email support Work organisation Features Core Plus PremiumHR Shifts, planning and to-dos Jobs and statistics on hours, costs and revenue Client reports and external records Document management Import and file layouts for your accountant Equipment inventory The AI assistant Features Core Plus PremiumHR AI credits included 50 trial credits, one-off 100 every month 300 every month Base, Boost and Ultra top-ups Receipt read and expense note filled in in trial Timesheet anomalies found and fixed in trial Advanced rules with AI in trial PDF split and delivered person by person in trial Import and export with AI in trial Action scheduling in trial Training, onboarding and reviews with AI in trial HR Features Core Plus PremiumHR Org chart Onboarding and offboarding with templates Training: courses, certificates, expiry dates and plans by role Reviews: cycles, forms and self-assessment Recruiting: positions, job ad and public application form CVs read by AI: match with the requirements, pros and cons ### Frequently asked questions ### What if I have 20 employees? You can choose the 25-licence bundle, or a 15-licence bundle plus 5 single licences. We show you the best-value combination when you buy. ### Can I change plan? Yes, at any time: an upgrade takes effect immediately, a downgrade from the next renewal. ### How do AI credits work on Core? Core includes 50 one-off trial credits, to get to know the AI assistant. To keep using it, move to Plus, which includes 100 every month and allows top-ups. ### Do unused credits roll over? The credits included in the plan renew every month and do not roll over. Base, Boost and Ultra top-ups do not expire. ### Is the electronic signature legally valid? It’s a simple electronic signature: it is admissible as evidence throughout Europe (eIDAS regulation), and the signed document carries the file fingerprint, the code used and a trail of every step. It works for company policies, notices, handovers and contracts with no required form; for documents the law requires in writing you need an advanced or qualified signature. SERVICE ON REQUEST ### Want to take payroll off your plate too? Timesheets are closed in here. From there to the payslips, HR Work takes care of it, without anyone exporting a file and emailing it. Ask for a quote ## Going deeper. The other pages of this site: the same things, looked at from closer up. ### The overview What BadgeBox does in a working day: attendance, shifts, expenses, documents. ### The AI agents Who they are, how they talk to people, and what they never decide for you. ### The pricing Three plans, four licence packs at a single price, and the cost of AI credits. ### Shift planning The month’s plan in one click, with leave, rest periods and skills respected. ## Try it in your own company. Fifteen days with the HR modules switched on, no credit card. If it does not work out for you, you pay nothing. Try BadgeBox for 15 days Sign in Rather see it first? Half an hour together, on your own shifts.